Productivity Small Business

For Businesses That Are Going Places: The Office Moving Checklist

by Sasha Viasasha
January 10, 2018

All over the world, entrepreneurs are on the move. They are growing, scaling, consolidating or restructuring their businesses. A good representative of this trend is 99Designs, which announced last year that they are packing up US operations and moving back to Australia. This move was a critical component of their overall shift from a high-growth, cash-burning startup to a stable, profitable company. For all companies everywhere that are relocating for whatever reason, new tools are now available to make their moves far less disruptive and stressful.

Why are companies moving?

One reason for this flurry of activity is that entrepreneurship is flourishing is surprising locations. Sub-saharan Africa, Scandinavia and the Middle East are the top three regions where entrepreneurs are most optimistic about launching a new business in the year ahead. Those results come from data by the Global Entrepreneurship Monitor.  

McKinsey research concluded that by 2025, about half of the world’s biggest companies will be based in emerging markets. On the road to get there, many businesses will be expanding into new territories, consolidating operations locally and establishing partnerships with remote teams.

There are actually 5 major reasons why companies relocate operations, according to Entrepreneur.com:

  • Labor and workforce issues
  • The desire to reach new markets
  • The need to upgrade facilities or equipment
  • The desire to lower costs or increase cash flow
  • Considerations about quality of life

At some point, every company has to face issues like these as they scale up and adapt to new market conditions.

Freeing business from geography

Whether you are moving across time zones or across town, the stress can be just as intense, but there is some good news for business owners on the move. 

Moving has never been easier thanks to new technology that helps any company, anywhere, to have an instant presence in the global economy.

Virtual PBX systems can generate local numbers in any new market where the company is headed. That's essential because local businesses and customers are more willing to answer a call from a local number. They are also more willing to call a company that cares enough to have a local presence and doesn't require expensive long distance calls. 

Along with local numbers, businesses break into new territories by renting desks in a coworking space. These spaces don't tie up startup cash in long term commitments and frequently come with addresses in prime business districts. 

For other companies, a local presence isn't necessary to open a new market because they are easily able to coordinate remote teams on open talent markets.

Moving time is also a great time to reevaluate structural components like your phone system and your IT group. A new place and a new start is the ideal conditions to get rid of what isn't working for your business and start fresh with more productive tech.  

To discover many more practical suggestions on what needs to get done by when for a smoother moving experience, we invite you to download our free Office Move Checklist.

This office manager's checklist outlines critical actions, timelines and reminders for the days, weeks and months before your move. 

During your upcoming move, make sure customers can still reach your business and team members can coordinate activities without delay. Spoke Phone is a simple, low-cost global phone system deployed across your existing mobile devices. With features like a multilingual AI attendant and free team calling internationally, Spoke is designed to give small businesses a professional voice-based storefront as you scale up operations. It's easy to say good-bye to the office of the past when so much more is waiting out there on the road ahead. 

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